Given the current Pandemic of Covid-19, more employees than ever are now working from home and organisations must ensure provisions are put in place to make sure data isn’t misused, mislaid or misappropriated.
The risk is higher now than ever before, so you need to be vigilant.
Most organisations already have some of the following in place:
- Access management policies
- Secure access
- Bring Your Own Device (BYOD) Policies
- Remote working guidelines
Under GDPR and DPA 2018 organisations have further obligations to ensure their provisions meet the Regulation’s requirements.
How to reduce risk
Remote working creates a greater risk to company data and managing this risk effectively can be a difficult task for you to monitor when all employees are working from home. Knowing when you have had a data breach and identifying how it has happened becomes even harder than before.
To reduce the risk organisations should do the following:
- Test your systems for vulnerabilities
- Enforce access policies
- Utilise 2 factor authentication
- Review employee access rights
- Encryption for sensitive information
- Provide secure document storage online (ShareFile, OneDrive)
- Cyber Awareness program
Cyber Awareness In Your Organisation
Unfortunately, no data is ever totally secure, no matter where it’s stored. Data that traverses the internet is at risk of cyber-attacks or data leaks as a result of negligence. There isn’t a perfect solution to fix security 100%.
Instead, educate your employees on cyber security, adopt best practices and do all of the right things to keep the data as secure as possible.
Cybersecurity within a legal firm stops at the top. It needs to become engrained in your overall working culture and its importance has to be understood by staff members. Cybersecurity is a principle and a set of practices which you introduce to your firm and to your employees. And, after the time it has been introduced, both staff and equipment need to be monitored for weakness and the appropriate remedy issued on discovery.
Protect your data while staying remote with Sprout IT
Sprout IT provides high quality legal IT support, cloud & consultancy for the legal industry, 24/7 service, 365 days. We have been promoting data security and utilising the best cyber resilience technology and techniques since we began.
To speak with one of our team about continually improving the data protection regulation within your solicitors’ practice or barristers’ chambers, please call Sprout IT today on 020 7036 8530 or email us.